Supply Chain Analyst

Job Posted 3/27/2024
La Crosse, WI 54601
United States
Job Description

Full-time, Part-time


About XeteX:

At XeteX, our mission, vision, and values drive our company purpose: “Helping Buildings Breathe Better.” By designing and manufacturing high-performing energy recovery ventilation and air handling solutions for industrial and commercial buildings, XeteX produces a better world for all of us since 1984. Headquartered in Coon Rapids, MN and production facilities are based in La Crosse, WI.


Supply Chain Analyst - Overview and Responsibilities

The Supply Chain Analyst works to ensure all items assigned; materials, components, parts, general supplies, are ordered accurately and timely by verifying requirements, preparing, and placing purchase orders, validating supplier acknowledgments and ship dates are timely to meet production schedules and operational requirements. The Supply Chain Analyst will also maintain inventory, ordering, and supplying necessary items while maintaining accurate records of all procurements. This will include interaction with production, quality, engineering, purchasing, inventory, shipping and receiving teams.

  • Assists in all administrative functions to support sourcing, purchasing and inventory functions.
  • Manage purchase order acknowledgments while tracking orders to ensure timely delivery.
  • Maintain Supplier Management Key Performance Indicators.
  • Follow-up with suppliers as needed to confirm or change orders.
  • Update ERP system with order details/data (dates, vendors, quantities, pricing).
  • Complete and maintain required paperwork, records, documentation.
  • Collaborates with team members and communicates relevant information to department leaders.
  • Timely recording of inventory transfers between the warehouse and production departments and providing general inventory control.
  • Identify reasons for differences between book and physical inventories and design changes to systems and procedures to prevent the differences from occurring again. These changes will be made through consultation with materials management and accounting.
  • Train production and warehouse personnel on proper handling of material transfers in the system and on the floor.
  • In conjunction with accounting, production, and warehouse personnel to design appropriate internal controls and policies relative to inventory control. Educate and enforce established inventory policies and procedures across the plant.
  • Plan and coordinate with the accounting group the physical counts of inventory, using cycle counts and complete physical counts as needed.
  • Maintains consistent stock of inventory, ordering new stock up to pre-authorized limit as inventory dwindles. 
  • Establishes and maintains backup source for high-demand items.
  • Assesses inventory reports and order patterns to identify items in need of automatic, recurring delivery.
  • Analyzes and resolves work problems or assists workers in solving work problems.
  • Develops and maintains good working relationships with suppliers.
  • Maintains accurate daily records of goods received and shipments made.
  • Manages and maintains purchasing and inventory system; facilitates upgrades to related database and/or software under the direction of the department leader.
  • Conducts frequent spot and partial audits of physical inventory.
  • Daily review and optimization of purchase orders and supplier ship dates considering operational and material changes along with business requirement/need.
  • Daily and weekly review of production schedule and parts ordering signals to ensure proper action is being taken to ensure supply of finished units to the customer.
  • Focus areas include Health, Safety and Environment, inventory/cash management and customer metric improvements (On Time in Full, Lead Time and Order Acknowledgement).
  • Interacts cross functionally with sales, engineering, manufacturing, supply chain, quality teams to facilitate supply chain processes.
  • Performs other related duties as requested.



Education and Experience

  • 3-5 years of purchasing, inventory, or supply chain experience in a manufacturing environment.
  • Proven experience in a manufacturing business working in a supply, demand, inventory management      or related role.
  • Bachelor’s degree in supply chain, business, finance, engineering, or related areas.
  • Change management experience a plus.
  • Proven track record of delivering results and working in a fast-paced growth environment.
  • Proficient in Excel (including pivot table use, lookup, and macros), PowerPoint, and Word.
  • Experience working on metrics based continuous improvement.
  • Ability to communicate throughout the organization across multiple levels and departments including but not limited to supply chain, manufacturing, sales, quality, engineering, and finance.
  • Team player - work cross functionally.
  • Good time management skills, ability to handle several different projects at the same time.
  • Certified in APICS CPIM/CSCP.
  • ERP experience a plus.



  • Responds resourcefully, flexibly, and positively when faced with new challenges and demands. Willingly and effectively deals with the stress and complexities of various situations. Moves forward productively under conditions of change or uncertainty.
  • Gains the confidence and trust of others through principled leadership, sound business ethics, authenticity, and follow-through on commitments. Demonstrates principled leadership and sound business ethics; shows consistency among principles, values, and behavior; builds trust with others through own authenticity and follow-through on commitments. Establishes open, candid, trusting relationships; treats all individuals fairly and with respect; behaves in accordance with expressed beliefs and commitments; maintains high standards of ethics.
  • Builds and delivers customer-centered solutions that meet as many aspects of desired customer experiences, products, and services as possible. Provides customer-centered solutions that meet local needs, providing service and support and ensuring value, quality and availability.
  • Demonstrates and fosters a sense of urgency, a "can-do" spirit, a sense of optimism, ownership, and strong commitment to achieving goals and organizational success. Manages work and work performance, holding self, employees, and others      accountable to effectively and efficiently complete work responsibilities.
  • Analyzes problems, situations, and circumstances and their impacts on the business. Integrates information, guidelines, and requirements from different sources to evaluate alternatives and make / support the business leaders to make effective decisions. Manages overall financial performance and draws accurate, useful conclusions from financial, business, and quantitative information.
  • Keeps abreast of important trends, both locally and globally, that impact the business or organization (technological, competitive, social, economic, etc.). Understands the position of the organization within a global context and adopts and helps others to adopt a global approach. Understands the unique challenges and/or constraints involved, and the work implications in doing business globally, and the unique business dynamics across cultures.
  • Sets standards, plans for, and improves work performance. Identifies action steps and develops realistic plans needed to accomplish objectives and team goals. Focuses, aligns, optimizes, and improves resources and the use of resources to achieve      goals.
  • Prepares and delivers clear, concise, accurate, effective, and persuasive written and verbal materials/messages. Attentively and accurately listens to others. Promotes a free and timely flow of high-quality information between self and others and across the organization; encourages the open expression of ideas and opinions. Uses the full range of communication media as appropriate for the situation.
  • Influences and motivates others using reasoning, inspiring and consulting as primary tactics. Clearly communicates appropriate information on how employees can contribute to the goals of the organization and articulates a compelling position.      Positions and explains ideas and proposals in ways that get support from others.


XeteX LLC offers a full benefits package that includes Medical, Dental, Vision, Health Savings Account (HSA), Accident Insurance, Critical Illness Insurance, Voluntary Life Insurance, Company Paid Term Life/AD&D Insurance of $15k, Company Paid Short-Term Disability, Long-Term Disability, Mental Health Program (EAP), Paid Time Off (PTO), and 401K with Company Match.

Special Notation:

The preceding statements are intended to describe the general nature and level of work being performed by people in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills.


Our Purpose

Through our purpose of “Helping Buildings Breathe Better,” XeteX unlocks the full potential of building environments through our innovative custom air handling solutions. We are dedicated to designing and manufacturing high-performance, sustainable systems that optimize building air quality, increase energy efficiency, elevate occupant comfort, and enhance operations.

Our Vision

Our vision is to be the premier HVAC air handling company, setting the standard for excellence in the industry. XeteX strives to provide exceptional solutions that create commercial and industrial building environments exceeding customer expectations in comfort and performance. Through continuous innovation, advanced technology, and a commitment to sustainability, our products contribute to a greener planet.

Our Mission

With a relentless focus on innovation and quality, XeteX exists to breathe life into commercial and industrial facilities to reach their highest capabilities.

XeteX is directed by a simple idea: “Always do the right thing,” that represents our five Core Values:

· Integrity - Being honest, transparent, and ethical. 

· Customer Focus - Prioritizing Customer needs in all we do.

· Excellence - Surpassing expectations in every aspect of our work.

· Collaboration - Embracing our collective strength which is the sum of our individual efforts.

· Autonomy - Empowering our people to make a difference.

Equal Opportunity Employer

XeteX is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.