Supply Chain Analyst, Controlled Substances

Job Posted 3/27/2024
Nexus Pharmaceuticals
Pleasant Prairie, WI 53158
United States
Job Description

Title: Supply Chain Analyst, Controlled Substances

Full Time

Location: Pleasant Prairie, WI

Our Company

Nexus Pharmaceuticals, a US-based healthcare company, specializes in innovative processes to make difficult-to-manufacture specialty and generic drugs that are easier to use, less labor intensive, and more streamlined in practice. Nexus ensures that its high- quality FDA-approved drugs fulfill a critical unmet medical need and delivers dependable life-saving treatment options when and where they’re needed most.


The Supply Chain Analyst, Controlled Substances will support the Controlled Substance program and will work cross-functionally to help prepare for DEA audits. The Controlled Substance Analyst must have strong organizational, written, and verbal communication skills. Additionally, the ability to work in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is required.

This role will also support Nexus supply chain functions through ensuring volume; customer service, inventory, and operating expense goals are achieved through creation, communication and implementation of master production plans. POs, freight and balances are correct and physical inventory accurate. 


  • Oversee controlled substance systems to proactively ensure accuracy of controlled substance raw materials, work in progress, and finished goods. 
  • Reconcile Controlled Substance ARCOS inventory cycle counts and resolve discrepancies thru research, analysis, and strong problem-solving skills
  • Track and reconcile controlled substance issues in preparation for monthly ARCOS counts.
  • Conduct and monitor monthly and quarterly ARCOS inventory counts.
  • Complete ARCOS inventory entries for Controlled Substances and transmit to the DEA. 
  • Organize, file and store ARCOS documents and ensure proper retainment
  • Oversee and direct the daily movement of Controlled Substance inventory via paper forms and electronic batch record review. 
  • Review prior period production for errors, create inventory records, and cycle count product as needed.
  • Review monthly Controlled Substance buyback reports.
  • Ensure SOPs pertaining to controlled substances are accurate and complete to maintain day to day operations properly. Periodically review SOP and make changes as required. 
  • Assist and/or conduct internal audits.
  • Assist with procurement, domestic/international logistics, and state licensing as required.


Skills and Abilities:

  • Analytical, organizational, team and project skills
  • Knowledge of inventory analysis including transaction types and inventory movements within an ERP system desired
  • Strong computer and problem-solving skills
  • Strong communication skills, both written and verbal
  • Ability to successfully handle multiple, competing priorities in a fast-paced, changing team environment; ability to prioritize and work within tight time frames
  • Ability to facilitate inventory related discussions
  • Strong troubleshooting and problem solving

Education and Experience:

  • Bachelor's degree preferred or 1-3 years of relevant experience
  • Experience in operating in an ERP and MRP system, preferably SAP or QAD 
  • Experience in manufacturing environments, preferably in pharmaceuticals
  • Exposure to inventory control process improvement

Travel Requirements:

  • 5-15% travel between Nexus locations is required for this role

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times
  • Must be able to navigate various departments of the organization’s physical premises.

DISCLAIMER: The list under Role Responsibilities is not exhaustive, but is merely the most accurate lists for the current job. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change.

EEOC Statement: Nexus is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule, or regulation. Nexus participates in E-Verify.